A Simple, Secure Workflow for Timesheet Processing
We make it easy for your agency to send timesheets, define approval rules, and receive clear processing reports without adding more work for your internal team.
Send Us Your Timesheets Securely
Your agency can upload timesheets to our secure cloud server, we can retrieve them from your existing cloud storage platform, or caregivers can send us timesheet photos directly by email.
We can work with platforms such as Dropbox, OneDrive, and similar cloud-based storage systems.
If caregivers email us pictures of timesheets directly, your office can save time by reducing scanning and manual uploads.
You Define The Rules
You provide the approval and rejection rules your agency wants followed, along with caregiver contract details and any workflow-specific instructions.
- Approval or rejection criteria
- Contract and caregiver-specific rules
- POC pre-billing requirements
- Agency-specific exceptions or edge cases
We Process And Report Back
We process the timesheets based on your rules and give you a detailed report showing what was completed and what needs review.
- Processed timesheets clearly tracked
- Exception reporting for issues we could not complete
- Common issues flagged, such as signature mismatch, schedule issues, or contract conflicts
Clear Visibility Into Every Batch
Our reporting is designed to make follow-up easier for your internal team. You can quickly see which timesheets moved forward and which ones need attention.
- Completed processing status
- List of unprocessed timesheets
- Reason codes or notes for exceptions
- A practical handoff for your agency staff
HIPAA-Compliant Environment With Privacy As A Priority
We work in a fully HIPAA-compliant environment, and the privacy and security of your data is our top priority.
- Secure handling of protected health information
- Processes built around confidentiality and data protection
- NDA and BAA documentation available when needed
If your agency requires an NDA or BAA before moving forward, we are prepared to sign the necessary documents.
Want to see how this would work for your agency?
Tell us about your current process, file transfer setup, and timesheet volume. We can walk you through the workflow and recommend the best starting point.